Primary Purpose:

Facilitates the efficient operation of the assigned office.  Handles confidential information and frequent contact with all levels of district employees, outside agencies, parents and the general public.

Qualifications Required:

       Education/Certification:

      Accounting experience

      Data Entry skills

      High level of accuracy

      Attention to details

      Excellent organization skills and customer service

      Ability to meet deadlines

      Superior customer service skills

Special Knowledge/Skills:

Proficient skills in typing, word processing, and file maintenance

Phone etiquette with professional level telephone and verbal communication skills

Knowledge of school district organizations, operations, and administrative policies

Excellent organizational, communication, and interpersonal skills

Ability to work on several projects effectively

Ability to work as part of a team

Requires professional courteous demeanor with public and co-workers

Accuracy and proficiency in handling cash and general mathematic operations

Ability to work with flexible schedule and hours (only if position requires)

Must be Bilingual, speak and write Spanish (only if position requires)

Experience:

Three years or more of advanced secretarial experience emphasizing public relations

Prefer prior experience in executive department of public of public school district

Primary Responsibilities and Duties:

1. Organizes and manages routine work activities of an assigned office or for assigned position.
2. Prepares all correspondence, forms, reports, etc. for the supervisor and other staff members
3. Receives and screens incoming calls, takes reliable messages, and routes all too appropriate staff members
4. Maintains a schedule of appointments and makes travel arrangements for department staff
5. Maintains confidentiality of information
6. Keeps informed of and complies with all state and district policies and regulations concerning primary job functions
7. Assists the public and clients in a positive and professional manner
8. Performs any other duties as assigned
9. Processing all accounts receivable
10. Preparation of financial reports
11. Maintain current and organized files
12. Attend all required orientation and training sessions
13. Duties are required to ensure successful operation of the Accounting Department
14. Ensure accuracy of documents and invoices
15. Manage accurate records

Job Performance

16. Shows good knowledge of subject matter, routines, and processes required for job assignments.
17. Follows instructions and procedures appropriately.
18. Demonstrates thoroughness and attention to detail in carrying out job assignments.
19. Shows initiative and good judgment in problem solving and decision making.
20. Uses time efficiently and do not waste time of others.
21. Communicates effectively and appropriately with co-workers and supervisors.
22. Orders and maintains supply inventory as applicable.
23. Maintains neat and orderly work area.
24. Completes work on schedule.
25. Demonstrates proper use and care of supplies and equipment.
26. Prepares and maintains all paperwork properly using an orderly departmental filing system.
27. Demonstrates punctuality and good attendance in adhering to work schedule.
28. Complies with administrative directives and requests.
29. Complies with board policies and administrative regulations.
30. Takes all precautions to protect the safety and well-being of the students or staff as applicable.

Personal Attributes

31. Maintains positive and productive working relationships with others.
32. Maintains proper standards of conduct and appearance.
33. Exhibits positive attitude and enthusiasm in performance of duties.
34. Shows interest in self-improvement and developing and knowledge and skills
35. Demonstrates emotional maturity, tact, and discretion in dealing with others.
36. Responds constructively to supervision and guidelines.
37. Follows all attendance and punctuality rules.
38. Works to complete any other special assignments, projects, or duties assigned by Supervisor.
39. Excellent customer relations skills
40. Flexibility, excellent communication and interpersonal skills
41. Ability to interact with all levels of management
42. Excellent communication abilities

Principal’s Secretary

43. Performs administrative/clerical tasks of office assigned
44. Intermediate-level computer skills, proficiency with spreadsheet, presentation and database applications
45. Handles customer questions and concerns
46. Performs light to medium data entry
47. Sorts and routes incoming materials
48. Researches data, proofreads documents, completes forms, procedures, etc.
49. Operates basic office equipment and organizes work for office clerks
50. High level of initiative

 Supervisory Responsibilities:

None.

Working Conditions:

      Mental Demands/Physical Demands/Environmental Factors/Travel:

      Maintain emotional control under stress; work with frequent interruptions. 

      Repetitive hand motions; prolonged use of computer.   Some heavy lifting required.

The foregoing statement describes the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.